6 Best Time Management Strategies for Leaders (+ Time Management System Quiz)

Time is often an executive’s most precious commodity. With limitless company aspirations but finite hours in a day, navigating the maze of time management techniques becomes crucial. Recognizing that these strategies aren’t universally applicable, we’ve designed a tailored quiz to pinpoint which methodology aligns most harmoniously with your executive role and its unique challenges.

Among the strategies we’ll dive into are:

  • The Eisenhower Matrix
  • Essentialism
  • The Pomodoro technique
  • Time blocking
  • The two-minute rule
  • Time management apps

Time management system quiz

Take our quiz below, tallying your score as you navigate the questions. Afterwards, dive into a breakdown of each strategy tailored to your results.

1. Do you often feel overwhelmed by tasks piling up urgently? 

  • Often (2 points)
  • Sometimes (1 point)
  • Rarely (0 points)

2. Do you believe focusing on a few tasks drives better results?

  • Yes (2 points)
  • Maybe (1 point)
  • No (0 points)

3. How do you react to distractions while working? 

  • I find it difficult to refocus (2 points) 
  • I can manage some distractions (1 point)
  • Distractions are typical, and I can refocus quickly (0 points)

4. Would using technology boost your productivity by creating a sense of accountability? 

  • Yes (2 points)
  • Sometimes (1 point)
  • No (0 points)

5. Do you currently schedule and plan out your day every day?

  • Yes (2 points)
  • Occasionally (1 point)
  • No (0 points)

6. Do you delegate tasks or try to do most things yourself?

  • I prefer to do most things myself (2 points)
  • I delegate some tasks (1 point)
  • I delegate frequently (0 points)

7. Do you often delay or avoid tasks that could be done in a short amount of time?

  • Yes (2 points)
  • Sometimes (1 point)
  • No (0 points)

8. Do you frequently switch tasks or prefer to finish one before moving to the next?

  • I frequently switch tasks (2 points)
  • It depends on the day (1 point)
  • I prefer to finish one task before moving to the following (0 points)

9. Are you more productive when working in short sprints with regular breaks?

  • Yes (2 points)
  • I’m not sure (1 point)
  • No (0 points)

10. Do you often reflect on your tasks or activities to identify what’s most important?

  • Yes (2 points)
  • Sometimes (1 point)
  • No (0 points)


~14-20: The concentrated nature of the Pomodoro technique or Time Blocking might serve you best. Both emphasize a focused approach, minimizing distractions.

~8-14: Refine your task prioritization with the Eisenhower Matrix or Essentialism. Both will sharpen your discernment about where to invest your energies.

~0-7: Harness technology with time management apps or employ the two-minute rule. These tactics promote proactive task management and leveraging modern tools for optimal productivity.

Diving deeper into time management methods

1. Prioritize to optimize: Eisenhower Matrix

Dwight D. Eisenhower’s renowned method, the Eisenhower Matrix, compartmentalizes tasks into specific categories, promoting strategic time allocation.  Discover more about the Eisenhower Matrix.

2. Visionary efficiency: Essentialism by Greg McKeown 

Greg McKeown’s “Essentialism” underscores the power of discernment, where one is urged to trim down time and energy to what truly matters in focus.  Explore the essence of Essentialism.

3. Productivity cycles: The Pomodoro technique

Francesco Cirillo’s Pomodoro Technique champions work cycles, mitigating fatigue and enhancing focus.  Uncover the merits of the Pomodoro Technique.

4. Embrace digital: Time management apps

Apps like Llama Life, Todoist, or RescueTime empower executives in the digital age, offering a structured and efficient work approach.

5. Efficient scheduling: Time blocking

Elon Musk’s endorsed ‘Time blocking’ strategy revolves around designated task slots, promoting focused effort.  Delve into Time blocking’s efficacy.

6. Prompt action: The two-minute rule

David Allen’s rule is a testament to immediacy. It champions swift task completion, avoiding procrastination.  Learn about The Two-Minute Rule’s simplicity.

Strategic time management for executives

Ultimately, the essence of time management for executives isn’t about an overwhelming task list, but an optimized, strategic one. Leveraging the support of a qualified Executive Assistant can also be transformative, freeing up your bandwidth for pivotal decisions and actions.

As an executive, you understand the importance of efficiency and optimization. Why not elevate your productivity with our top-tier Executive Assistant services? Your next strategic move could be a click away. Discover how Base can elevate your executive support.

Written by Kate Ethridge

Kate Ethridge leads the sales team at Base, where she helps the world's leaders be more proactive and successful through Base's Talent Intelligence Marketplace.