The Small Details: Sending Emails on Your Schedule

It’s bound to happen: you finally have time to respond to emails—on Friday afternoon.

If your email gets delivered to your executive (or anyone, for that matter) on a Friday afternoon, it will likely get buried in a flood of weekend spam and Monday morning emails. Will it even get opened?

Gmail users, you have several options of tools you can use to make sure your email is delivered when you want. Boomerang and Mixmax give you the power to delay your email send, so you can decide exactly when it lands in the recipient’s inbox. Both tools also give you access to other features (such as follow-ups, reminders, and open tracking).

Both Gmail and Outlook now have a built-in “send later” feature. Click the drop-down arrow next to the Send button to access scheduling options and pick the perfect date and time for your email to be delivered.

Scheduling your emails helps ensure you can work when it’s best for you, rather than when it’s best for the recipient. You can schedule a Sunday weekly digest on a Friday afternoon, or catch up on emails in the evening without letting recipients know you’re available for responses outside of office hours. Take advantage of these great tools.

Written by Chelsey Lewis

An executive assistant and writer, Chelsey Lewis has extensive experience in business operations, customer success, leadership, and training, primarily in the SaaS industry. She has her BA in Strategic Communications from the University of Minnesota and now resides in Northern Montana. If she isn't coordinating chaos, she can be found on her family farm or hiking in Glacier National Park.