EA Toolbox: Screen Sharing Software

Whether you work from home or from an office, in today’s digital world, you likely work with many people who are not in the same physical location as you. Vendors, clients, co-workers, and perhaps even the executive you support are oftentimes located in different cities, states, and countries. That being the case, you need to be able to efficiently and effectively communicate with the people you work with. Screen sharing software helps to bridge the gap by allowing you to share your work with others in real-time.

There are endless screen sharing tools to pick from and new options are being introduced every day. If you haven’t yet found a tool that fits your needs, Base has a few recommendations for you to consider.

Meeting Software

Many businesses subscribe to some sort of virtual meeting software that facilitates conference calls and one-to-one meetings. Meeting software not only offers an easily accessible virtual meeting place, but most offer screen share capabilities. Being able to share your screen during a video conference can be a game-changer in a number of scenarios (sharing quarterly results, showing proofs for approval, or walking team members through new processes). If you already have access to GoToMeeting, Zoom, or Skype, you have a great screen sharing tool already at your disposal.

Screen Sharing Software

Several vendors have developed technology specifically for screen share optimization. These more specialized tools may meet your needs better than full-fledged meeting software. 


TeamViewer’s primary purpose is to facilitate screen sharing, but the robust tool offers a number of add-ons that make it stand out from its competitors. In addition to traditional screen sharing, TeamViewer has chat capabilities, file sharing, mobile access, and remote device control – which comes in handy when you need technical support. TeamViewer also allows group channels, allowing you to use the software for video conference calls. 


If you’re looking for a simple screen sharing application without all the bells and whistles, Screenleap is a great option. Even with its limited capabilities, it’s worth considering for the simple fact that it allows you to share your screen with the click of a button. Screenleap operates in your browser, which means its accessible across any device without having to download an extension or plug-in. If you need to quickly show a co-worker what you are talking about and don’t have time to set up and send conference call details, Screenleap is a low cost, uncomplicated option. 

There are paid versions of Screenleap that include audio capabilities, screen recording, remote control, and website integrations. 

Chat Software

Chat technology is extremely common in today’s business world. Many instant messaging applications include a screen sharing function. Slack gives you the ability to call your coworkers, start a video, and share your screen. One of the best features of Slack’s screen share functionality is the ability for any party to collaborate on the screen being shared. Viewers have the ability to use a virtual marker to point to specific areas or highlight things on the screen. This is particularly useful when using screen share to walk coworkers through new processes because anyone on the call can easily point out areas that are confusing or need further explanation. 

It’s important for executive assistants to have access to reliable, effective screen sharing software in order to communicate efficiently. Take some time to determine which technology best fits your needs and see the difference it makes in your daily work. 

Written by Bryn Smith

Bryn is the Senior Manager of Brand and Product Marketing at Base, where she is on a mission to build a world-class EA community by connecting them with top-notch thought leaders, invaluable resources, and cutting-edge insights.